$ads={1}
Position Summary: This position will serve as the front desk receptionist in the main lobby for the Office of Governor Katie Hobbs. The incumbent will be responsible for greeting visitors who have appointments with the Governor and Governor’s Executive Staff and directing them to the appropriate area. The position will also be responsible for supporting the Governor’s Executive Staff by providing some backup administrative support and performing tasks related to functions of the office.
Travel: The Executive Assistant may be expected to travel up to 5% of the time, within the Greater Phoenix Area. Employees will be expected to use their personal vehicles and will be reimbursed for mileage according to Arizona state guidelines. For greater distances, employees will be given access to a vehicle and reimbursed for gasoline. All employees must have and maintain a valid driver’s license and personal auto insurance.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
- Greet and assist visitors to the office.
- Conduct data entry.
- Carry out administrative duties such as filing, copying, scanning etc.
- Exhibit polite and professional communication in person, via phone, e-mail, and mail.
- Assist with office administrative functions including, but not limited to, updating contact lists, ordering or restocking supplies, producing outreach materials, etc.
- Maintain supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Knowledge and experience of appropriate computer software including Google Suite and Microsoft Suite.
- Reporting skills.
- Analyzing information.
- Supply management.
- Focus on accuracy and attention to detail.
- Excellent organizational and time management skills.
- Outstanding verbal and written communication skills.
- Ability to work effectively with people from diverse cultural backgrounds.
- Bilingual (English and Spanish) preferred.
- Three years of administrative assistant experience.
- Must reside within commuting distance to Phoenix.
- Must have a valid driver’s license, personal auto insurance, and ability to use personal vehicle for work travel.
- Ability to successfully pass a background check.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The Arizona Department of Administration offers a comprehensive benefits package to include:
- Sick leave
- Vacation with 10 paid holidays per year
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
- Participation in ASRS Lifetime Pension Benefit Plan after 27 weeks of employment
- Ben Brooks, Office Manger, bbrooks@az.gov
