Research Key Contact

 

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Initial Posting Date:

07/18/2023

Application Deadline:

07/31/2023

Agency:

Department of Transportation

Salary Range:

$3,022 - $4,465

Position Type:

Employee

Position Title:

Research Key Contact

Job Description:

Executive Support Specialist 1 – Research Key Contact
Oregon Department of Transportation
Policy, Data & Analysis Division
Business Operations Section

Salem

The role:

Join our Business Operations team in Salem. In this role, you will support managers and staff for the

Statewide Transportation Research Section

. You will also review and edit technical reports, coordinate events, provide technology updates and perform administrative and clerical duties. You will be the go-to for assistance in all technology areas. Apply today!

We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments,

visit our Social Equity website

.

If you are a current State of Oregon employee, you must apply through your

employee Workday profile.

A day in the life:

• Perform administrative duties in areas of budget, finance, policy, communication and office management.
• Work with section management to collect information used for reporting and budget needs.
• Maintain knowledge of current section projects and program statuses.
• Oversee and coordinate large print jobs, formatting of electronic forms and office equipment.
• Assist with the coordination of recruitments, official correspondences, meetings and calendar management.
• Assist with important elements of research reports and special projects.
• Edit electronic copies of research reports to ensure they meet the American with Disabilities Act (ADA).
• Analyze and assist with maintenance of the

  Research Section website

  .
• Assist with editing and formatting reports, this can include references and bibliographies.
• Work is primarily performed in a typical office environment with hybrid work options —occasional state travel may be required.
• To request a copy of the position description, which includes all duties and working conditions, please email

  ODOTRecruitment@odot.oregon.gov

  .

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more.

  Learn more

  about working at the Oregon Department of Transportation.
• Live, work and play in Oregon’s

  Willamette Valley

  !

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What we need:

Three years of clerical/secretarial experience which included:

One year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

What we’d like to see:

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

• Experience editing and reviewing large research reports.
• Experience tracking and implementing human resources, financial and other support service policies and procedures.
• Experience engaging with a primarily remote office.
• Intermediate experience with Microsoft Office Suite (Word, Excel, Outlook, Outlook calendar and PowerPoint).
• Strong oral and written communication skills.

How to apply:

• Before applying,

  click here

  to visit our applicant information website to learn more about our process.
• Complete the following required steps:
  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
    • Your cover letter must be limited to no more than two (2) pages.
    • Please address your cover letter to Heather Long, Business Operations Manager.
    • Generic cover letters and/or cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
    • If you are an internal applicant, you must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
    • If you are an external applicant, you must upload your cover letter in the ‘Resume/CV’ section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
• If you are a veteran, you may receive preference

  . The

  task to upload your documents

  will come before the public records request and gender identity questionnaire tasks. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-779-9733 or email

  ODOTRecruitmentJB@odot.oregon.gov

  .

Additional information:

• This classification was recently included in a salary negotiation. The salary range listed in this announcement may increase once approved.
• We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment with

  ODOT values

  .
• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer.
• Don’t attach extra documents. We will only look at documents that we ask for.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

Human Resources/Recruitment, MS12

355 Capitol St NE

Salem OR 97301-3871

Fax 503-986-3895

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

#LI-DNP

#LI-Hybrid

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