$ads={1}
Under the general supervision of the Department Chair and the Department Manager, the incumbent provides administrative support and assistance to the Chair, and to the Department of Design|Media Arts, including management of course scheduling and planning, faculty meeting support, and program planning. Plans and coordinates public programs of the department including student exhibitions, visiting artist lecture series, and other special events. Coordinates promotional materials and activities, including the department website. Manages multiple tasks and duties initiated by the Chair in order to meet program goals.Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
1. Skill and flexibility in balancing and managing multiple and changing priorities, with constant interruptions, without sacrificing quality and accuracy. Ability to meet deadlines.
Required
2. Ability to interface effectively with high-level campus administrators as well as faculty, students, departmental staff and the general public on behalf of the Chair and the department.
Required
3. Excellent oral and written communication skills to explain complex policies and procedures at various organizational levels; willingness to work as a team with department staff and faculty.
Required
4. Demonstrated skill in writing concise descriptive correspondence, minutes and reports using excellent grammar, punctuation and syntax.
Required
5. Skill in analyzing information, problems, situations, practices and procedures to formulate logical and objective conclusions.
Required
6. Ability to plan and execute programs and projects involving complex logistics and time restrictions.
Required
7. Skill in setting priorities which accurately reflect relative importance of job responsibilities.
Required
8. Skill in working independently and following through on assignments with minimal direction.
Required
9. Ability to maintain confidentiality of information.
Required
10. Demonstrated skill with standard business software, including Word, Excel database, internet and e-mail applications.
Required
11. Demonstrated filing and organizing skills. Ability to help Chair focus on priorities.
Required
12. Ability to receive feedback from Chair, Department Manager, and other faculty and staff and the flexibility to adjust procedures in response to such feedback.
Required
13. Knowledge of University policies, including scheduling travel, records retention, and international visiting lecturers.
Preferred
14. Knowledge of web site management or ability to learn.
Required
15. Social media knowledge, skills and ability, or ability to learn.
Required
16. Skill in utilizing University systems, including OASIS, Concur, BruinBuy, Purchasing and Accounts Payable System (PAC), Personnel/Payroll Systems, and EOL.
Preferred
17. Skill in managing a budget, analyzing expenditures, and making financial recommendations based on trends.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
07-22-2023
External Posting Date:
$ads={2}
